In the last blog I spoke about how to keep your students longer by showing your students that you care about them. While monitoring their progress in the classroom is very important, it isn't the only thing you need to do.

We don’t just focus on our weaker students, we also celebrate their successes too. We do this by congratulating them after they pass each stage. Usually we take a group photo and post it on our FB page. This also has the extra benefit of showing visitors to our page that our students are happy and that they are progressing.

These photos work as great testimonials too, because what better way to attract more new students than with pictures of our happy and content full classes?

How often do you socialize with your students? Probably not as often as you'd like to. We try to do it every week by inviting them for coffee at a local coffee shop. This is a great way to add a social aspect to your school. It is a great way to get your students practising what they have learnt in the classroom. Usually this just entails getting one of our teachers to go out with a group of students. If we have some free time we try to join them as it lets us get good feedback from them.  At these coffees, our main job is to ensure that the students keep speaking in English and to help them when they are stuck with vocabulary. Both teachers and students enjoy these coffees/beers and it helps students get to know each other better.

We constantly try to keep in touch with our students, trying to keep an open channel of communication with them. When a student passes a stage, they automatically get sent a congratulatory email with a video from us giving them an overview of what they have learnt. Sometimes students can't see their progress so these overviews let them see how far they have come. 

Here is one of our congratulatory videos that they receive after passing Stage 5:

When a student starts a new stage, they also receive an email with a video that informs them on what to expect from the next stage.

Here is an example of this:

While this may not seem that important, these little touch points go a long way. It gives us a reason to email them more often and they know we care about their progress.

You are probably thinking this seems like a lot of work, but all of this is automated by software like mailchimp or active campaign. 

I hope this gives you some ideas on how to keep your students happier. 

​

I was talking with a fellow Callan school owner the other day about the average length a student stays at their school and he told me that it was usually 5-6 months. When I asked him why he thought this was so, he assumed it was a money thing and that schools were like gyms, in that people lose interest after a period of time.

I disagreed with him, as in the past we had the same retention rate. We made some changes and now we ​hold on to our students for a lot longer than before. Before I get into this, I want to share with you the most common reasons ​ customers leave a company.

• 60% of all customers stop dealing with a company because of what they perceive as indifference on the ​company's part
• 70% of customers leave a company because of poor service, which is usually attributed to a salesperson
• Customers who feel the service is exceptional are 10 to 15 times more likely to remain loyal

For us at our school, we identified the weaker students as the ones who leave most frequently. So we decided to focus on them first. Very rarely do “good students” leave as they are progressing and generally happy with that. It’s the weak ones that you need to keep an eye on. Weaker students who fall behind feel very frustrated as we have promised them that the Callan method will work for them. They are spending money on our service and ​are not getting the results they need. Yes, there will always be students who will have problems learning English, but the key to keeping them is to show them you care and make sure that they see this in practice.

We use the CRM4Callan school management system at our school, which has a very simple grading system that the teachers use at the end of each class when they ​take attendance. As they take attendance, they put one of ​3 symbols beside the student’s name. This is something you can very simply do at your school by adding an extra row for this on your attendance sheets

• A minus sign (–) means the student performed badly in the lesson
• A zero sign (0) means they were so-so
• A plus sign (+) means they were good

If a student gets a minus sign ​3 classes in a row, they are flagged automatically on the CRM, and the office contacts the student for a private consultation to talk with them about their progress. This shows the student that they are important in our eyes.

This takes a few ​extra seconds on the teacher's part, but it makes a huge difference to the student. They feel the school cares about them. This caring goes a long way toward retaining students.

Callan schools can sometimes feel like a production line in the way we teach our students. This can sometimes lead to students feeling a little unappreciated, which leads to them leaving. People rely on their emotional experiences more than anything else when it comes to choosing or staying with a school. So this is one of the things we need to fix if we want to keep our students for a longer period of time.

In today’s school market, students have a lot of choices when it comes to picking a school. If you want to stand out among the competition, you have to show that we care about our student’s progress and really mean it. How would you feel if you paid for a service that promised you great results but the company cared little about you once they got your money?

This process will maintain a good level of happiness amongst your students, which translates into a lot more recommendations. When you go out of your way in customer service, people notice, and are consequently much more likely to mention it to colleagues, friends, family and acquaintances. News about your school can spread like wildfire if you incorporate the right strategies to maintain and increase current student numbers, while sincerely caring about your students as well.

Ema Barbir

Head teacher of Inicijativa school at Split, Croatia